Regulyn

AI employee handbook software for UK employers

Your handbook is out of date.

The law changed in April, changes again in October, and the cap on unfair dismissal payouts goes in January.

Regulyn checks your policies against the law, drafts the fixes, produces the HR documents that depend on them, and keeps checking every week after you publish.

See how it works

From £49 a month after a 7-day free trial. No credit card required. Grounded in UK employment law.

HR Manager
Handbook checked
Gap analysis
2
Staff handbook, 52 policies
  • Sickness absenceGap
  • Flexible workingUpdate
  • Equal opportunitiesCurrent
  • DisciplinaryCurrent
Each finding cites the legislation
Founder
Contracts drafted
Settlement agreement
Drafted from your handbook
References the Disciplinary, Notice and Confidentiality policies in your handbook.
Checked and ready for use
Operations Director
Policy questions answered

Regulyn is AI employee handbook software for UK employers. It checks every policy in your handbook against the Employment Rights Act 1996, the Equality Act 2010, the Acas codes and the Employment Rights Act 2025, drafts the fixes with the law cited, produces the HR documents that depend on them, and answers staff questions from the published text. After you publish, it checks for changes in the law every week and shows which policies they affect. Policy Pulse tells you which policies would be stronger if you regenerated them.

The problem

From January 2027, getting a dismissal wrong gets expensive.

On 1 January 2027 the qualifying period for unfair dismissal drops from two years to six months, and the cap on compensation is removed. The six-month rule covers people already on your payroll, so on that date everyone with six months' service can claim. That takes in about eighteen months of hires who are not protected today, and anyone newer follows as they reach six months.

Tribunals judge a dismissal against your own written procedure and the Acas Code, and can raise the award by up to 25% where an employer unreasonably failed to follow the Code. That procedure lives in your handbook.

Day-one sick pay and family leave are already in force. Tribunal time limits double on 1 October 2026 and the expanded harassment duties land on 30 October 2026. A handbook written before December 2025 does not reflect any of this.

Sources: GOV.UK, Employment Rights Act implementation timeline; Acas, Employment Rights Act 2025; Acas Code of Practice on disciplinary and grievance procedures; Employment Rights (Increase of Limits) Order 2026 (SI 2026/310), which sets the compensation cap at the lower of 52 weeks' pay or £123,543.

Today: 2 years6 months
to qualify for unfair dismissal, from 1 January 2027
Today: £123,543No cap
on unfair dismissal compensation, from 1 January 2027
Today: 3 months6 months
to bring a tribunal claim, from 1 October 2026

What Regulyn does

One place for the handbook, the documents, and the questions

Regulyn keeps your handbook in line with current law, produces the HR documents that rely on it, and answers employees' policy questions from the published text.

01

Build and maintain a compliant handbook

Paste your existing policies or start from a template. Regulyn checks every section against 59 UK legislation and guidance sources, finds the gaps, and drafts compliant replacements with legal citations.
  • Gap analysis
  • Legal change alerts
  • Version control
  • Cross-referencing
See every feature

02

Generate HR documents in minutes

Settlement agreements, return-to-work forms and 40 other document types, each drafted to match the policies in your handbook. Guided wizards and Microsoft Word export.
  • 40+ document types
  • Policy-aware drafting
  • Compliance checking
  • Microsoft Word export
See every document type

03

Let employees find answers themselves

An assistant that answers policy questions from your published handbook, cites the section it used, and points people to HR when a question needs a person.
  • Answers drawn from your handbook
  • Source citations
  • Conversation history
  • Enterprise integration via onboarding
How the chatbot works

Read more about the employee handbook software, run a handbook compliance check, or see how the handbook chatbot answers policy questions for employees. Already using an HR platform? See how Regulyn differs from general HR tools.

How it works

Compliant in four steps

The documents and the chatbot are built from the same handbook, so they stay consistent with it.

  1. 1

    Upload or start fresh

    Paste your existing handbook or start from our template. Regulyn structures it into 50+ policy types across 10 lifecycle groups.

  2. 2

    Regulyn checks every policy

    Each policy is checked against ERA 1996, the Equality Act 2010, the Acas codes and the 2025 reforms. Issues are flagged by severity with legal citations.

  3. 3

    Fix the gaps

    Accept a compliant redraft or edit it yourself. Cross-references are suggested as you go. Missing policies are drafted from scratch.

  4. 4

    Generate documents and publish

    Create HR documents that reference your policies. Publish the handbook chatbot. Export to Word. Regulyn alerts you when the law changes again.

Take the quick tourHow document checking works

After you publish

Your handbook stays under review

A handbook starts going out of date the day you publish it. Regulyn keeps checking yours for as long as you use it, and tells you which policies need attention and why.

A legal check every week

Every week Regulyn checks legislation.gov.uk and official guidance for changes to the 59 UK sources it draws on. When a change affects one of your policies, your dashboard names the policy, explains what changed and links to the law, so you can check it again or redraft it.
  • Every week
  • 59 UK sources
  • Linked to the law
How the legal monitoring works

Policy Pulse on every policy

Policy Pulse rates each policy Strong, Good or Can be stronger, based on what has changed since it was written: policies you have added since, a company fact you have updated, or an improvement in how Regulyn drafts. The dashboard lists the policies worth regenerating, each one click away.
  • Strong
  • Good
  • Can be stronger
See the dashboard
Regulyn Working Copy Dashboard showing the handbook setup checklist and the Policy Pulse panel with 2 Strong, 3 Good and 11 Can be stronger policies, a list of what's new in drafting, and Regenerate buttons beside each policy
Which policies to regenerate next, and why.

Employment Rights Act 2025

What changes, and when

Dates follow the GOV.UK implementation timetable and the commencement regulations already made for the October 2026 and January 2027 measures.

Last reviewed 14 September 2026 against GOV.UK, legislation.gov.uk and Acas.

DateChange
April 2026Day-one statutory sick pay and day-one paternity and unpaid parental leaveSickness absence policy guide
April 2026Collective redundancy protective awards double
1 October 2026Tribunal time limits double from three months to six
30 October 2026Expanded sexual harassment duties, including liability for third-party harassmentHarassment prevention policy guide
1 January 2027Unfair dismissal qualifying period cut to six months. Compensation cap removed. Fire-and-rehire restrictedThe six-month rule from January 2027
2027Guaranteed hours for zero and low-hours workers. Flexible working refusals must be reasonable
Read the full ERA 2025 guideFree handbook risk check

Before Regulyn, I was just Googling different laws and regulations. Now I have a compliant handbook and can generate any HR document in minutes. It's transformed how we handle HR.

HR Manager, 50-person software company

Questions

Frequently asked

Is an employee handbook a legal requirement in the UK?
No. UK law does not require a handbook, but it does require certain things in writing. Every employee must receive a written statement of particulars under section 1 of the Employment Rights Act 1996, which must refer to your disciplinary and grievance procedures, and employers with five or more staff must have a written health and safety policy. A handbook is where most employers keep those policies and the others a tribunal will ask to see.
What is the Employment Rights Act 2025?
The Employment Rights Act 2025 is the most significant shake-up of UK employment law in a generation. Reforms are phased across 2026 and 2027: day-one statutory sick pay and family leave arrived in April 2026; expanded sexual harassment duties and tribunal time limits doubling to six months arrive in October 2026; from January 2027 the unfair dismissal qualifying period drops to six months and the cap on compensation is removed; guaranteed hours for zero and low-hours workers follow in 2027. Regulyn tracks these changes so your handbook stays aligned as each provision takes effect.
Do I need to update my existing handbook?
Almost certainly yes. If your handbook was written before December 2025, it won't cover the ERA 2025 changes. Even handbooks updated in 2024 likely need amendments.
How does the AI analysis work?
Regulyn checks each policy against 59 legislation and guidance sources, including ERA 1996, the Equality Act 2010, the Acas codes and the 2025 reforms. Every finding cites the law it relies on.
Does Regulyn keep checking my handbook after I publish it?
Yes. Every week Regulyn checks legislation.gov.uk and official guidance for changes to the 59 UK legislation and guidance sources it draws on, and flags any of your policies a change affects on your dashboard, with a note on what changed. Policy Pulse also rates each policy on what has changed since it was drafted, such as new policies to link to or a company fact you have updated, so you know which ones to regenerate.
What document types can I generate?
Over 40 HR document types, including employment contracts, settlement agreements, disciplinary outcomes, flexible working agreements, return-to-work forms and PIPs. Each document is checked against your handbook policies.
Can employees use the chatbot?
Yes. The Handbook Chatbot answers policy questions using your published handbook. It provides source citations and directs employees to speak with HR for specific situations.
Is my data secure?
Data is encrypted in transit and at rest, and our infrastructure and service providers maintain recognised security and compliance programmes. Regulyn is working towards its own ISO 27001 certification, which it does not hold yet, and uses technical and organisational controls designed to support UK GDPR obligations.
How much does Regulyn cost?
Plans are £49, £99 and £499 a month. Starter covers up to 20 policies and the compliance analysis. Professional adds unlimited policies, 40+ HR document types, the handbook chatbot and legal change alerts. Enterprise adds SSO, API access and a dedicated account manager. Pay annually and you get two months free. The 7-day free trial needs no credit card.
Can I cancel anytime?
Yes. Monthly plans have no long-term commitment. Cancel anytime from your account settings.

Don't wait for the tribunal letter

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